Privacy Policy
Please pay special attention to the clauses that bold as they may:
(a) limit the liability of the Arup Education Trust or a third party.
(b) create risk or liability for You.
(c) require You to release the Arup Education Trust or a third party from
liability.
(d) require You to acknowledge a fact.
1. Introduction
1.1. This privacy policy
explains how The Arup Education Trust (We) protect and use Your Personal
Information.
1.2. “Personal
Information” means any information that is recognised as such under South
African law and includes any information which identifies You. All definitions
contained in the Terms also apply to this privacy policy unless the context
indicates otherwise.
2. Consent
2.1. By using the Website,
You consent to Our collection, storage, processing, and disclosure of Your
Personal Information on the basis and for the purposes set out in this Privacy
Policy.
3. Information
We Collect
3.1. In Your Use of the
Website, We may collect and store the following Personal Information:
3.1.1. Name, surname,
address, email address, identity number and other contact information.
3.1.2. correspondence via
email and information relating to activity via the Website.
3.1.3. website connection
information, statistics on page views, traffic to and from the Website, IP
address and standard web log information.
3.2. You provide
personal information to us via the Websites when You:
3.2.1. search and browse
for content.
3.2.2. contact us for
further information.
3.2.3. apply for a bursary.
3.2.4. visit our Websites
while logged into a social media platform; and/or
3.2.5. participate in our
online surveys.
4. How We Use
Personal Information
4.1. At the outset we
would like to give You the comfort that You will always own Your Personal
Information and that we do not sell Your Personal Information to anyone, for
any reason, at any time.
4.2. We use, disclose,
and share Your Personal Information only as follows:
4.2.1. to identify you.
4.2.2. to understand how people, use the features and functions of our Websites to improve the user experience
4.2.3. to develop our services.
4.2.4. to invite you to
attend events, participate in forums, etc.
4.2.5. by disclosing Your
Personal Information to third party service providers appointed by Us to enable
Us to provide the Website and services to You, and who are bound by these same
privacy restrictions.
4.3. In addition, We may
disclose Personal Information to law enforcement, other government officials,
or other third parties as We, in Our sole discretion, believe necessary or
appropriate in connection with an investigation of fraud, intellectual property
infringements, or other activity that is illegal or may expose Us to legal
liability, or in connection with a merger, consolidation, or sale of Our
assets.
5. Cookies
5.1. We automatically
collect information and data using Cookies.
5.2. “Cookies” are small
text files a website can use to recognise repeat users, facilitate the users’
on-going access to and use of the Website and allow a website to track usage
behaviour and compile aggregate data that will allow content improvements and
targeted advertising.
5.3. We may use Cookies
and log information to remember information so that you will not have to
re-enter it during your visit or the next time you visit the Website, to
provide custom, personalised content and information, to monitor the
effectiveness of our marketing campaigns; and/or monitor aggregate metrics such
as total number of visitors, pages viewed, etc.
6. Security
6.1. We take reasonable
technical, administrative, and physical steps to protect against unauthorised
access to and disclosure of Personal Information. We use a combination of
firewall barriers, encryption techniques and authentication procedures, among
others, to maintain the security of Your online session and to protect Our
systems from unauthorised access.
7. Access To,
Correction and Deletion Of Personal Information
7.1. You may request
confirmation as to whether We hold any of Your If we are going to charge You a
fee to provide such record, we will You with an estimate of the fee beforehand.
7.2. We can refuse to
disclose Personal Information on any of the grounds set out in Chapter 4 of
Part 3 of the Promotion of Access to Information Act No. 2 of 2000 (“PAIA”)
such as to protect
7.2.1. the privacy of
natural and juristic person.
7.2.2. certain
confidential information of third parties
7.2.3. the safety of individuals
and protect property.
7.2.4. records subject to
legal privilege.
7.2.5. Commercial
information of private and natural persons.
7.2.6. research
information of third parties and the Arup Education Trust.
7.2.7. health or other records.
7.3. You may also
request Us to correct or delete Personal Information that is inaccurate,
irrelevant, excessive, out of date, incomplete, misleading, or obtained
unlawfully; or destroy or delete Your Personal Information that We may no
longer retain in terms of the Protection of Personal Information Act (POPIA).
7.4. When We receive
Your request, we will correct or destroy the information, unless We have
credible evidence in support of the information in which case, We can retain
it.
7.5. If we cannot reach
agreement on whether to correct or delete the information and if you so
Request, We will indicate on the information that a correction was requested
but was not made.
7.6. If We change the
information and this has an impact on decisions about you, if reasonably
practicable, We will inform all persons to whom the Personal Information has
been disclosed of those steps.
7.7. We will notify you
of the action taken by Us because of Your request.
7.8. All requests can be
made via email by email at [aet.enquiries@arup.com]. We will always require
that you verify you are in fact the owner of such Personal Information.
7.9. We will keep your
Personal Information for as long as we are obliged and entitled to under South
African law. Such information will always be maintained under the same security
and privacy controls that are in place for other users of the Website
8. Proof of Date
of Publication and Version of The Privacy Policy
8.1. A certificate
signed by our Website Administrator will, unless the contrary is proven, be
sufficient evidence of the date of publication and the content of the Privacy
Policy and the content of earlier versions of the Privacy Policy and the date
and content of any communication and notifications sent in terms of the Privacy
Policy.