Please pay special attention to the clauses that bold as they may:

(a) limit the liability of the Arup Education Trust or a third party.

(b) create risk or liability for You.

(c) require You to release the Arup Education Trust or a third party from liability.

(d) require You to acknowledge a fact.

1.     Introduction

1.1.   This privacy policy explains how The Arup Education Trust (We) protect and use Your Personal Information.

1.2.   “Personal Information” means any information that is recognised as such under South African law and includes any information which identifies You. All definitions contained in the Terms also apply to this privacy policy unless the context indicates otherwise.

2.     Consent

2.1.   By using the Website, You consent to Our collection, storage, processing, and disclosure of Your Personal Information on the basis and for the purposes set out in this Privacy Policy.

3.     Information We Collect

3.1.   In Your Use of the Website, We may collect and store the following Personal Information:

3.1.1.     Name, surname, address, email address, identity number and other contact information.

3.1.2.     correspondence via email and information relating to activity via the Website.

3.1.3.     website connection information, statistics on page views, traffic to and from the Website, IP address and standard web log information.

3.2.   You provide personal information to us via the Websites when You:

3.2.1.     search and browse for content.

3.2.2.     contact us for further information.

3.2.3.     apply for a bursary.

3.2.4.     visit our Websites while logged into a social media platform; and/or

3.2.5.     participate in our online surveys.

4.     How We Use Personal Information

4.1.   At the outset we would like to give You the comfort that You will always own Your Personal Information and that we do not sell Your Personal Information to anyone, for any reason, at any time.

4.2.   We use, disclose, and share Your Personal Information only as follows:

4.2.1.     to identify you.

4.2.2.     to understand how people, use the features and functions of our Websites to improve the user experience

4.2.3.     to develop our services.

4.2.4.     to invite you to attend events, participate in forums, etc.

4.2.5.    by disclosing Your Personal Information to third party service providers appointed by Us to enable Us to provide the Website and services to You, and who are bound by these same privacy restrictions.

4.3.   In addition, We may disclose Personal Information to law enforcement, other government officials, or other third parties as We, in Our sole discretion, believe necessary or appropriate in connection with an investigation of fraud, intellectual property infringements, or other activity that is illegal or may expose Us to legal liability, or in connection with a merger, consolidation, or sale of Our assets.

5.     Cookies

5.1.   We automatically collect information and data using Cookies.

5.2.   “Cookies” are small text files a website can use to recognise repeat users, facilitate the users’ on-going access to and use of the Website and allow a website to track usage behaviour and compile aggregate data that will allow content improvements and targeted advertising.

5.3.   We may use Cookies and log information to remember information so that you will not have to re-enter it during your visit or the next time you visit the Website, to provide custom, personalised content and information, to monitor the effectiveness of our marketing campaigns; and/or monitor aggregate metrics such as total number of visitors, pages viewed, etc.

6.     Security

6.1.   We take reasonable technical, administrative, and physical steps to protect against unauthorised access to and disclosure of Personal Information. We use a combination of firewall barriers, encryption techniques and authentication procedures, among others, to maintain the security of Your online session and to protect Our systems from unauthorised access.

7.     Access To, Correction and Deletion Of Personal Information

7.1.   You may request confirmation as to whether We hold any of Your If we are going to charge You a fee to provide such record, we will You with an estimate of the fee beforehand.

7.2.   We can refuse to disclose Personal Information on any of the grounds set out in Chapter 4 of Part 3 of the Promotion of Access to Information Act No. 2 of 2000 (“PAIA”) such as to protect

7.2.1. the privacy of natural and juristic person.

7.2.2. certain confidential information of third parties

7.2.3. the safety of individuals and protect property.

7.2.4. records subject to legal privilege.

7.2.5. Commercial information of private and natural persons.

7.2.6. research information of third parties and the Arup Education Trust.

7.2.7.  health or other records.

7.3.   You may also request Us to correct or delete Personal Information that is inaccurate, irrelevant, excessive, out of date, incomplete, misleading, or obtained unlawfully; or destroy or delete Your Personal Information that We may no longer retain in terms of the Protection of Personal Information Act (POPIA).

7.4.   When We receive Your request, we will correct or destroy the information, unless We have credible evidence in support of the information in which case, We can retain it.

7.5.   If we cannot reach agreement on whether to correct or delete the information and if you so Request, We will indicate on the information that a correction was requested but was not made.

7.6.   If We change the information and this has an impact on decisions about you, if reasonably practicable, We will inform all persons to whom the Personal Information has been disclosed of those steps.

7.7.   We will notify you of the action taken by Us because of Your request.

7.8.   All requests can be made via email by email at [aet.enquiries@arup.com]. We will always require that you verify you are in fact the owner of such Personal Information.

7.9.   We will keep your Personal Information for as long as we are obliged and entitled to under South African law. Such information will always be maintained under the same security and privacy controls that are in place for other users of the Website

8.     Proof of Date of Publication and Version of The Privacy Policy

8.1.   A certificate signed by our Website Administrator will, unless the contrary is proven, be sufficient evidence of the date of publication and the content of the Privacy Policy and the content of earlier versions of the Privacy Policy and the date and content of any communication and notifications sent in terms of the Privacy Policy.